Duplicate or overlapping tools
Shows where two or more tools may be doing the same job.
- Options
- Keep all, consolidate to one, move one to personal spend, or cancel.
- First step
- Confirm active users and decide which tool is the default.
One-off software spend audit
Find hidden SaaS and AI spend
Get an introductory £19 source-linked report showing what changed, what needs review, and where SaaS or AI spend may be leaking. Upload CSV exports from your bank account, credit card, PayPal, or accounting software; you see a preview before paying to unlock the full report. No monthly subscription.
No bank login, ERP connection, SSO setup, or platform adoption. You are not asked to pay until we have checked your exports and confirmed that the scoped report can be produced.
Northstar Studio LtdQ2 software spend review
Monthly run-rate£1,024.67
Annualised spend£12,296.04
Tools detected26
Need review11
Payment sources3
Missing owners17
Review priorities
High
Possible duplicate AI tools: ChatGPT, Claude, and Cursor are all active.
High
Slack increased from £76.80 to £92.16 in June.
High
17 subscriptions have no owner recorded.
High
Buffer appeared for the first time in June.
What the report looks like
A decision-ready view, not a list of subscriptions
The report is designed for a founder, ops lead, or part-time finance lead who wants a clean review pack before committing to a heavier SaaS-management platform.
FindingEvidenceImpactNext action
ChatGPT, Claude, and Cursor all active3 recurring AI tools£124.00/moDecide what to keep
Slack price rose in June£76.80 to £92.16+£15.36/moCheck seats and plan
17 subscriptions have no ownerOwner field blankRenewal riskAssign owner
SE Ranking disappeared in JuneApril and May onlyUnknownConfirm cancelled
Buffer appeared for the first timeNew June charge£14.99/moApprove or cancel
Built for business review decisions
- Multiple payment sources combined into one report.
- Every vendor linked back to source transaction rows.
- Owner, renewal, approval, and cancellation fields included.
- Designed to help decide what to keep, review, or cancel.
Decision guides
Each finding comes with context, options, and a first step
The aim is not just to find subscriptions. It is to make the next decision easier for the person responsible for the spend.
Price rise or plan change
Highlights a recurring payment that increased between periods.
- Options
- Accept the increase, reduce seats, downgrade the plan, or query it.
- First step
- Check invoice, seat count, usage, and who approved the change.
Missing owner or renewal date
Flags spend where nobody is accountable for the next decision.
- Options
- Assign an owner, add renewal date, mark as essential, or review.
- First step
- Give the subscription an owner before the next billing date.
New or disappeared vendors
Calls out tools that appear or stop appearing in the data.
- Options
- Approve, cancel, confirm migration, or check another payment source.
- First step
- Ask whether the change was intentional and document the answer.
Best fit
Use this when you want answers, not another tool to manage
For a quick export check
Provide your exports first. If the data supports a useful report, you see a preview before deciding whether to unlock it.
For messy payment sources
Useful when subscriptions are spread across bank accounts, cards, PayPal, and accounting exports.
For a one-off review
Unlock a report when you need one. Revisit it, export it, or request a fresh report later without adding another recurring SaaS bill.
What you get
A saved review pack with evidence and decision fields
The report is not a live SaaS inventory. It is a working document you can revisit, export, and use to capture decisions from the audit.
Included in the report
- Normalised vendor list across your exports.
- Source-row evidence for each finding.
- Monthly run-rate and annualised software spend.
- Price changes, new vendors, and disappeared vendors.
- Duplicate or overlapping SaaS and AI tool candidates.
- Saved owner, status, notes, and next-action fields inside the report.
- Unlimited viewing and exporting of the saved report.
What it does not become
- No ongoing SaaS management subscription.
- No extra reminder app or approval platform.
- No bank feed, ERP, or SSO connection required.
- No request-level AI API or cloud-cost governance.
Sample categories
See where the software budget is really going
Hosting/dev
£293.85AWS, Vercel, GitHub, Linear, Sentry
Productivity
£263.80Google Workspace, Slack, Notion, Miro, Zoom, Dropbox, Calendly, Loom
Design/content
£177.98Figma, Adobe, Canva
Marketing/forms
£126.99Webflow, Mailchimp, Zapier, Typeform, Buffer
AI tools
£124.00ChatGPT, Claude, Cursor
Finance/admin
£38.05Xero and Namecheap
Before you send exports
Built for sensitive exports, not raw AI upload
Your exports may contain sensitive business data, so the report is built to show what matters for reviewing software spend: the source rows behind each finding, clear categories, owner gaps, price changes, and next actions your team can check.
Designed to minimise raw data
You send exports, but the finished report focuses on software-related rows and the evidence needed to understand each finding. Your saved report stays available for review and export, and you can request deletion when you no longer need it.
Why not just ask ChatGPT or Claude?
ChatGPT or Claude can help once the data is clean. This gives you the structured review first: normalised vendors, source-row evidence, recurring-payment detection, category totals, owner gaps, decision fields, and a saved report you can check and share. You can then pass the report to an AI assistant for extra questions or deeper analysis.
Not accounting or tax advice
This helps you review software spend and vendor decisions. It does not prepare accounts, give tax advice, provide regulated financial advice, or replace your accountant.
Checked before you pay
Provide your exports first. We check whether they contain enough software-spend evidence for the scoped report, then show a preview if a useful report can be produced. You only pay to unlock the full saved report.
Introductory offer
Find hidden SaaS and AI spend
Get a source-linked spend report for the early-bird price. Upload your exports first; we only ask for payment after we can show a useful report preview.
Preview before paymentUp to 12 monthsUp to 5 source exportsOne business reportSource-linked findings3 regenerations within 30 days
Early-bird report unlock£19
Early bird offerSave £30Normally £49
You only pay after the preview confirms there is a useful report to unlock.
FAQ
Questions before you review your spend
Why not use a free SaaS management platform?
They're great if you want integrations, procurement support, and ongoing management. SaaS Spend Review is for the earlier job: send exports once, get a source-linked review pack, and avoid connecting bank feeds, ERP, SSO, or card systems.
Why not use a subscription tracker?
Subscription trackers are useful for finding recurring charges. This report is aimed at business review decisions: source evidence, price changes, owner gaps, duplicate tool candidates, annualised spend, and next actions.
Could I just upload CSVs to ChatGPT or Claude?
You can, but raw exports are messy and easy to misread. SaaS Spend Review turns them into a structured, source-linked report first: normalised vendors, category totals, owner gaps, price changes, duplicate-tool candidates, and decision fields. After that, you can still paste or upload the finished report to ChatGPT or Claude for follow-up questions and extra analysis.
What AI spend is covered?
The report covers AI tools, vendors, subscriptions, and billed usage lines visible in your financial exports, such as ChatGPT, Claude, Cursor, or OpenAI API charges. It does not show token usage, credits consumed, GPU usage, or cloud infrastructure detail unless those costs appear as separate transactions.
Will I be able to access the report later?
Yes. Your saved report stays available so you can revisit it, share it with your team, and export another copy later. The report shows the source rows behind each finding so you can check where the numbers came from.
What exactly is included in the report?
The report covers one business, up to 12 months, up to 5 exports, unlimited report exports, and 3 regenerations within 30 days. Upload your exports first; if there is enough software-spend evidence, you see a preview before paying to unlock the full saved report. If you need more exports, multiple entities, or a longer period, ask for a quote.